As a business owner, you know how crucial effective communication is in managing your operations. For almost all companies, instant messaging (IM) is the most preferred workplace and personal communications software. Connectivity is perhaps the obvious benefit of using instant messaging applications, but there are many lesser-known advantages to using these platforms.
Traditionally, you might hold meetings to discuss matters with an entire team. There is nothing wrong with holding meetings, but the problem is several of your workers might not have the time to visit the office. Some might be doing fieldworkor are too far, and borrowing their time might affect overall productivity.
Instant messaging is not just a one-on-one communication method; it also allows for team collaboration through group chats. You can interact with multiple people in a group chat and even host conferences and meetings remotely. Your employees do not need to travel on-site; they just need to open their instant messaging application and read the information there.
There might come a time when you have to cut costs to stay afloat, especially if you are a startup or mid-sized business. This means eliminating considerable overheads such as phone plans and travel expenses.
For small businesses, instant messaging is a helpful all-in-one tool capable of delivering multiple features for communications.Many IM applications include video call features, virtual whiteboards, and real-time file sharing. You can also utilize screen share features in remote desktopsfor interactive discussions and visual demonstrations.
Ease of Implementation
Installing phone systems in your office is expensive and tedious to set up. You mustorganize dozens of wires, make room for the equipment, and pay for the initial purchase, installation, and maintenance. These could go over your budget if you are a small business owner.
Meanwhile, instant messaging can be as easy as clicking on the application’s icon. As long as you and your employees have a smartphone, you can quickly join group chats, send messages and files, attend conferences, and even connect to your customers. Not only are your costs reduced, but you also greatly save time.
Instant messaging is the most popular communications platform, and almost every person in the world spendsconsiderable time on their phone. Businesses can use instant messages to boost their sales and improve customer service.
Your customer will most likely prefer to communicate with you through IM than phone calls since it’s more convenient. You can customize your messaging to have automated responses and inquiries for better and faster customer support.
Optimizing Instant Messaging for Business Use
While IM delivers efficiency for all businesses, you must remember that there are still rules to keep them safe and regulated. Keeping an archive of the messages your business sends and receives daily can help keep your company compliant. If you wish to know more about instant messaging compliance, visit LeapXpert.